Understanding the handoff pack
This page is for tax advisors (Steuerberater, abbreviated StB) who receive a handoff pack from an accounting firm using KanzleiSynchron. You do not log into KanzleiSynchron — you receive the finished pack by email or through a portal and process it in your own software (e.g. DATEV).
The handoff pack summarises one closed accounting period for one client (Mandant): all the figures, the audit-ready booking batch, and proof that nothing was altered after it was created.
How the pack reaches you
Section titled “How the pack reaches you”The firm sends the pack over a configured channel:
- Email — you receive the files as attachments to a defined recipient address (optionally with a copy to further addresses).
- Portal — you download the files via a secure link.
Either way you get the same six files. No login is required on your side.
The six files
Section titled “The six files”Every handoff pack consists of exactly six files:
| File | Content | What you need it for |
|---|---|---|
| UStVA-preview.xml | Advance VAT return preview (gross, net, VAT for the period) | Check the period’s tax liability at a glance |
| BWA.pdf | Business analysis (Betriebswirtschaftliche Auswertung) as a single-page PDF | Follow the earnings position (revenue, fees, refunds) |
| ZM-EU-recap.csv | Recapitulative statement, by country (country_code;net_eur;rows) | Report intra-EU sales |
| DATEV-EXTF.csv | Verified booking batch in DATEV-EXTF v7.0 format | Direct import into DATEV |
| audit-log.jsonl | Complete record of all actions in the period (one line per event) | Traceability / GoBD proof |
| manifest.sha256 | SHA-256 checksums of the other five files | Proof the pack is unaltered |
The file to look at first
Section titled “The file to look at first”The manifest.sha256 is the pack’s seal. It contains a SHA-256 checksum for each of the other five files. With it you can verify — yourself, without KanzleiSynchron — that not a single byte changed on the way to you.
How to do this with a single command on your own machine is on the next page:
What you do with it
Section titled “What you do with it”- Verify the pack — check
manifest.sha256(next page). - Review the figures — look through the UStVA preview and the BWA.
- Import the booking batch — load
DATEV-EXTF.csvinto DATEV (see DATEV import guide). - Questions — contact your point of contact at the firm. You yourself do not work inside KanzleiSynchron.
Terms in brief
Section titled “Terms in brief”- Mandant — the e-commerce business whose books are being kept.
- Period — a closed accounting period (e.g. “May 2026”) with a fixed start and end date.
- DATEV-EXTF v7.0 — the CSV format the booking batch is delivered in for DATEV import.